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IMPORTANT - Duties in Event of a Loss

Aug 01, 2012

If you need to file a claim, please contact your local Farm Credit Services of America office immediately so we can notify the company.

  • Notify us prior to destroying a crop or chopping for silage so we can obtain consent from the company.
  • Keep production separate for each unit: 
    • Mark scale tickets by unit, farm name, or reference number.
    • If you plan to commingle units in the same bin please call our office first, so we can have an adjuster inform you of the proper way to commingle. Do this before you start harvest.
    • Keep track of feed records as production is being fed before a final count is tallied and verified.
  • All grain must be sold under the same individual or entity as the crop insurance policy is written.
  • Forage production records must be kept at the time of the harvesting, storing, or feeding of the insured crop.
    • For sold production, records must include the buyer’s name, net tons, type, producer’s name, and delivery date.
    • Farm-stored forage production records must include cutting days, number of bales, weight of bales at time of cutting (weight must be based on average of at least 2 bales per cutting weighed, dated, and signed by a disinterested third party).
    • Fed (without being sold) records documented through a formal record system and generated during the time period the production was fed. 

      Feed records must include date forage is fed, amount fed on that date, number of livestock fed on that date, type and weight of livestock fed on that date and type and/or unit should be noted.

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